STEP AHEAD COUNSELLING - PRIVACY STATEMENT
Step Ahead Counselling (Johanna Langrish) is committed to complying with the terms of the General Data Protection Regulation (GDPR) and to the responsible and secure use of your data. Step Ahead Counselling (Johanna Langrish) has a legitimate interest in processing personal data to provide counselling services.
The purpose of this statement is to let you know what personal information Johanna Langrish, collects, and holds, why I collect this data, how long it is stored for and your rights over your personal data.
Johanna Langrish is registered with the Information Commissioner's Office (ICO), reference: ZB155297.
Step Ahead Counselling is the trading name of Johanna Langrish, the website address is https://stepaheadcounselling.co.uk.
What information about you do I keep and why do I need it?
I collect personal information from you when you enquire about my counselling services - to answer your query, set up an initial appointment, and keep you informed. This information includes contact details, your availability and other relevant personal information (such as your age, email address and phone number). I use this as a way of contacting you regarding your sessions.
Next of Kin/Doctor’s details - If I was worried that you were at risk, then I may need to contact your Next of Kin or Doctor, if I can, I will inform you that I am going to do this.
Session notes - I keep 2 types of very brief anonymous notes of our sessions.
The first are the facts only (dates you arrived/we started working together and presenting issue/s - i.e., anxiety, but no content). The second are brief sessional notes, which I will store securely and will be destroyed after 5 years.
Communicating with you
I will contact you by text, but if I cannot reach you, I will contact you by email.
Communications in connection with my services may be sent by email. For ease of use and compatibility, communications will not be sent in an encrypted form unless you require it and give me permission to communicate with you in this way. Email, unless encrypted, is not a fully secure means of communication. Whilst I endeavour to keep my systems and communications protected against viruses and other harmful effects, I cannot bear responsibility for all communications being virus-free.
Will I share your data and if I do, who will I share it with and for what purpose?
My use of your information will only be used to provide you with my services and to provide you with information regarding my services. I will not share your details with any other person or organisation without your knowledge and permission unless there is a legal required. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm, I may have to pass this information on (we will discuss the circumstances during contracting). I also have regular supervision, where I talk about my work, however, I only use non identifiable language.
How will I store your data?
It depends on the data; it is mainly all stored on paper in a locked filing cabinet. Your phone number may be kept on my mobile phone with your first name and last initial only and will be password protected. Only I will have access to your information.
How long will I store your data for and how will I dispose of it?
I will take all reasonable precautions to prevent the loss, misuse, or alteration of information you provide me with.
I will keep your session notes and your name for 5 years before I shred/destroy them.
I will delete your phone number from my mobile phone 1 month after our work finishes.
Your data protection rights
If you would like to see the information I hold about you, or would like to correct, update, or delete any records, please email me at: firstname.lastname@example.org.
If you have any concerns about my use of your data, please contact me directly at email@example.com.
I will do my utmost to resolve any concerns you have.
If for any reason I cannot resolve the issue/s you may choose to contact the ICO directly.
Information Commissioner’s Office
Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
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